Privacy Policy

Who is responsible for processing your personal data?

The person responsible for processing personal data is Helena Palhota Simões – Sociedade de Advogados, SP, SU, Lda.

What are the purposes and legal grounds for processing your personal data?

We will process your personal data for the following purposes and respective legal bases:

For the purpose of sending commercial communications related to our activity, we process your personal data based on our legitimate interest in keeping you informed about our services, events and legal information, as well as, where applicable, your consent. This consent may be revoked at any time, without, however, rendering the processing of personal data carried out based on this consent unlawful until the date on which it is revoked. Where necessary, failure to provide your consent will prevent us from sending you commercial communications related to our activity.

For the purpose of responding to requests, requests for clarification or complaints, we process your personal data based on our legitimate interest in providing you with a personalized and quality service, managing complaints submitted and, where applicable, carrying out the necessary pre-contractual steps at your request.

For the purpose of managing events organized or co-organized by Helena Palhota Simões Advogados, we process your personal data based on our legitimate interest in organizing events related to our activity, of a legal-scientific or cultural nature.

For recruitment purposes, we process your personal data based on the legal basis of carrying out the necessary pre-contractual due diligence at your request, compliance with legal obligations, our legitimate interest in analyzing the applications submitted and, in some cases, your consent.

For the purpose of providing legal advisory services, we process your personal data based on the legal basis of contractual execution and the legitimate interest in providing you with a service personalized to your needs.

For the purpose of using a video surveillance system, we process your personal data based on our legitimate interest in seeking to ensure the security of people and property on our premises.

In order to comply with the various legal obligations to which we are bound, we process your personal data based on compliance with legal obligations.

For billing and administrative management, we process your personal data based on the legal basis of contractual execution and compliance with legal obligations.

For the exercise or defense of rights in an administrative, judicial or extrajudicial process, we process your personal data based on our legitimate interest in justifying the exercise of rights.

What categories of personal data do we process?

When you communicate personal data to us through a form or through any other means of communication, we will, depending on the applicable purpose, process (non-exhaustive list):

Identification data, for example, name, date of birth, gender, address, contacts, citizen card details, passport, nationality;

Data relating to academic qualifications, e.g. education, qualifications, certifications, languages, CV;

Professional and work experience data, for example, job title, function, job description, company, office address, previous employer information;

Professional activity data, for example, business activities, information relating to processes and files, information relating to due diligence.

How long do we keep your personal data?

The period for which we retain your personal data may vary depending on the purpose for which it was processed. Therefore, we will retain your personal data for the following periods:

Sending commercial communications related to our activity: until you exercise your right to object or revoke your consent, as applicable.

Response to requests, requests for clarification or complaints: until the moment when personal data is no longer necessary to fulfill these purposes.

Event management Helena Palhota Simões Advogados: during the time strictly necessary for the registration, holding and subsequent evaluation of the event.

Recruitment: for the time necessary to complete the recruitment process or until you revoke your consent, as applicable.

Provision of legal advisory services: during the legal advisory service provided and after the end of the service, for a period of 20 years.

Use of video surveillance system: for a period of 30 days after collection.

Compliance with the various legal obligations to which we are bound: for the time necessary to comply with the legal obligations that are applicable in each case.

Billing and administrative management: for a period of 10 years.

Exercise or defense of rights in an administrative, judicial or extrajudicial process: Until the date of the administrative decision, the finality of the decision in question, until the date of its extrajudicial resolution.

If personal data is used for several purposes, which require us to keep it for different periods, we will apply the longest period.

To which recipients do we communicate your personal data?

Helena Palhota Simões Advogados will not communicate your personal data to third parties, except in compliance with the legal obligations that are applicable in each case or in cases where this proves necessary to provide the services to be contracted.

Helena Palhota Simões Advogados may hire external service providers, who act as subcontractors, to provide services in different areas (for example, communications services).

In this sense, Helena Palhota Simões Advogados follows strict criteria when selecting service providers, in order to comply with its data protection obligations, committing to sign a data processing agreement with them, which includes, among others, the following obligations: to apply appropriate technical and organizational measures; to process personal data for the agreed purposes and responding exclusively to documented instructions from Helena Palhota Simões Advogados; and to delete or return personal data to Helena Palhota Simões Advogados after the services have been completed.

What rights can you exercise as the holder of personal data?

Access: You can obtain information about whether we are processing your personal data, as well as consult your personal data included in this company's files.

Rectification: You can change your personal data when it is incorrect as well as complete any that is incomplete.

Erasure: You may request the erasure of your personal data when, among other reasons, the personal data is no longer necessary for the purposes for which it was collected.

Objection: In certain situations you may request that your personal data cease to be processed. Helena Palhota Simões Advogados will cease processing personal data, except if there are legitimate reasons or for the declaration, exercise or defense of rights in an administrative, judicial or extrajudicial process.

Limitation of processing: You may request the limitation of the processing of your personal data in the following situations: (a) when contesting the accuracy of your personal data; (b) when the processing is unlawful and you have objected to it and requested the limitation of the use of personal data; (c) when Helena Palhota Simões Advogados no longer needs to process your personal data, but needs it to exercise or defend rights in an administrative, judicial or extrajudicial process; (d) when you have objected to the processing of your personal data for compliance with an obligation of public interest or for the satisfaction of a legitimate interest, as long as it is verified that these legitimate reasons for the processing prevail over your reasons.

Portability: In certain situations, you will have the right to receive, in a structured, commonly used and machine-readable format, the personal data that you have provided to us and those that have been obtained from your relationship with Helena Palhota Simões Advogados, as well as to transmit them to another entity.

This Privacy Policy was last updated on May 29, 2019 and is updated in accordance with the General Data Protection Regulation (“GDPR”) and other applicable legislation.